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CPU Post Prom
Committee Members
Chair (Junior Class Parent)
Attends every meeting.
Is organized.
Keeps meeting flowing effectively and efficiently.
Co-signs paperwork at the bank along with the Treasurer.
Signs vendor contracts.
Communicates with the school to send email to students and parents.
Oversees events and is able to answer questions or point in right direction.
Completes and submits Bienniel SOS Report (February in odd years 2023, 2025, 2027, 2029, etc)
Chair (Senior Class Parent)
This position is optional but helpful.
Attends meetings and is available to provide insight from previous experience.
Treasurer
Signs paperwork at the bank.
Obtains ATM card from the bank.
Checks PO box regularly.
Maintains ledger.
Collects receipts and shares them on Google drive.
Secretary
Prepares agenda for every meeting.
Attends every meeting.
Takes notes for every meeting.
Sends notes and action items after every meeting.
Fundraising
Raise as close to $50K without going over.
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Providing food, decorations, prizes and entertainment for this school year's Post Prom.
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Providing funds for this junior class's senior trip.
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Providing funds for this junior class's legacy gift.
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Providing graduation expenses for this junior class.
Track all volunteers, the student they worked for, if the student completed their Hawkeye obligation and how many tickets were earned.
Keep as much cash as possible for gift cards and cash games.
Entertainment/Games
Consider having multiple leads, especially during the event.
Popular items are booked as early as May for the next year's event so you need to book these as soon as the date has been set for Prom.
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Decorations
Decorations has always been a part of the Food/Decorations committee, but the 2023/2024 group broke the two apart and the students repeatedly said that the more decorations made it feel special and less like "just another school event".
Food
Plan a menu for the entire event.
Purchase, prepare and serve the food to the students during the event.
Prizes
Plan all of the prizes for the event.
Game/ticket prizes at the Emcee table
Every junior and senior receives a regular/door prize.
15-20 grand prizes for juniors with the exact same 15-20 grand prizes for seniors on the opposite side of the room.